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GHS Touchdown Club meeting Minutes

August 14, 2018

Time Start: 7:04 pm | Time End: 8:01 pm   

In Attendance

Board Members: Paula Downer, Amy Bradley, Paula Eldridge, Karen Chiaia, Barb Tartagni

Volunteers/Guests: Brendon O’Brien, Isamir Martinez, Sebastian Derda

Coach’s Corner

08/20/18: Board to sort uniforms, 5:00 pm

08/24/18: Pizza party and team pictures (pending approval from Coach Avallone)

08/30/18: Parent meeting (pending approval from Coach Avallone)

09/21/18: First home game; concession stand will be open for business

Date TBD: Team to vote on nominations for captains, which then must be reviewed by Jake Jarvis and approved before communication to team

Treasurer’s Report

Savings Account

 $             520.43

Checking Account

 $          8,755.01

Outstanding checks:


Pasta Dinners: Committee Chair – Paula Burns

09/20/18, 10/03/18, 10/25/18, 11/14/18 – one sponsored by each class


Youth Night / Pink Night: Committee Chair – Karen Chiaia



Senior Night: Committee Chair – Karen Chiaia, Co-Chair – Barb Tartagni



Thanksgiving Day Celebrations: Committee Chair – TBD

11/21/18: Team Breakfast @ VFW? | Bonfire @ Fireman’s Field


Year-End Banquet: Committee Chair – Paula Eldridge, Co-Chair – Jodi Standrowicz, Sarah St. Denis

12/06/18: The Woodwinds, Branford





08/25/18 |Advertising Book: Coordinator – Paula Eldridge, Vendor – Minuteman Press, Harry Burlakoff

·        08/25/18: Deadline for all ad material

·        09/01/18: Deadline for Minuteman Press to finalize book draft; pass on to Board for proofing

Dimensions (width x height):

·        Full Page: 7.5 x 10

·        Half Page: 7.5 x 4.75

·        Quarter Page: 3.5 x 4.75

·        Business Card: 3.5 x 2

08/26/18 |Car Wash: second event rescheduled again due to weather

09/01/18 |Player Buy-Out: $200

09/08/18, 11/23/18 | Concession Stand: open for business for JV games


Miscellaneous Fundraising

Driveway “G”: $25 | stencil is now available to sell

Alumni Letter: Coordinator – Paula Eldridge


Business Items

BOE drafted a letter to all students/parents to address “pay-to-play” philosophy

Letter has not yet been distributed; waiting to hear from Jake Jarvis on timing

The Board would like to address this topic during the parent meeting as it may influence buy-out numbers

New Business

·        Private videographer has been commissioned for scrimmages/games

·        Equipment purchases (footballs, player wristbands, garbage cans); costs to be covered by TDC

·        Guilford Youth Football has donated $1,500 for Hudl Sidelines; Downer to send thank you note

·        Eldridge will create a spreadsheet to track all Ad Book, Alumni Donations and Player Buy-Out funds

Approval of Prior Month’s Meeting Minutes

The meeting minutes from JULY were read and approved

Next Meeting: September 11, 2018, Guilford High School